Microsoft Office Publisher 2007 Tips and Tricks

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What’s New in Publisher 2007?

Inside this issue:

How to convert a trial version of a 2007 Office suite or program to a full retail perpetual license version	2
Prepare, publish, and maintain your Publisher Web site	2
Convert print publications to PDF, XPS, or Word files to publish to the Web	3
Troubleshooting Tip	16

Microsoft Office Publisher 2007 is the business publishing program that helps you create, design, and publish professional-looking marketing and communication materials. You can create materials for print, e-mail, and the Web with an intuitive, task-based environment that guides you from initial concept to final delivery in-house without professional design and production expertise.
Using Publisher 2007, you can:
Create branded, professional-looking publications
Produce marketing campaigns and track their effectiveness
Customize and reuse design elements and information
Save publications in PDF format or XPS format
Streamline printing
Communicate more efficiently with mail or e-mail merge
Easily avoid spelling errors
Diagnose computer problems
Read on for more information!
Create branded, professional-looking publications
Office Publisher 2007 is designed to help businesses create professional-looking publications in-house quickly and easily. Even a beginner can create a publication for print, e-mail, or the Web.
Create publications easier and faster
Office Publisher 2007 has been redesigned to make it even easier to quickly start or open publications. You can create your own publications with the professionally designed Publisher templates, customize the templates as needed, and then change from one type of publication to another by clicking a single button.
For example, you can start with a business card and then click Change Template to create a return mailing label with the Business Information set— your name, mailing address, business logo, and design colors— already applied.
Open recent publications with a single click
If you worked on a publication recently, you can open it again by clicking its icon in the Recent Publications list.
Click to create a new publication
The most popular publication types, such as Newsletters, have large icons in the center of the workspace when you start Publisher. Just double-click the icon, and you can begin customizing your new publication.
Easily locate the page size that you need
Select your page size from the wide variety of page sizes (the paper dimensions are listed) in the Page Setup dialog box.
In Office Publisher 2007, you can see page, envelope, and label sizes. All of the sizes are listed with their common printing names, such as A4 and Size 10, and their dimensions.
If you can't find what you want, you can create the page size that you need. Unusual page sizes for admission tickets, big banners, business cards, or flyers are no problem.
1. Select your page size.
2. See all the page sizes.
3. Create a custom page size.
You can also preview an example of how your publication type and template design will fit on the paper— so you can quickly see how your publication will look before it is printed. If you don't see the page size that you need, you can quickly create a custom page size.
Choose from more Publisher templates and manage your own templates
If you are connected to the Internet, you can search Microsoft Office Online for Publisher templates that fit your needs. You can use the Publisher templates to design your own templates, and you can organize your templates in the My Templates catalog.
Produce marketing campaigns and track their effectiveness
Office Publisher 2007 includes helpful tips and tools for marketing your business with print, mail, e-mail, and Web publications.
Get help marketing your business with Publisher Tasks
Get tips such as how to prepare a publication for your mailing list or e-mailing list, track the effect of marketing campaigns, perform e-mail marketing, and write effective marketing publications. For example, create your marketing campaign with the ideas and tips in Publisher Tasks. After you create your marketing campaign, the compression tools in Publisher can optimize the publications that you plan to send as e-mail messages. Finally, the Catalog Merge Wizard can manage your multiple mailing lists to simplify the e-mail process.
Publisher Tasks are task-based articles, such as "Adding text and images to publications" and "Preparing for mailing," that provide step-by-step assistance and help you use Publisher to market your business. These articles are designed to assist you in communicating with your clients and managing your outreach efforts more effectively.
Track the effectiveness of marketing campaigns
Integration between Office Publisher 2007, Microsoft Office Outlook 2007, and Microsoft Office Outlook 2007 with Business Contact Manager includes new tracking tools that help you determine the effectiveness of marketing mailings. Create flyers and a newsletter to mail and send as an e-mail message for your sporting goods store in Publisher. Merge multiple customer lists from Microsoft Office Access 2007, Microsoft Office Excel 2007, Office Outlook 2007, and Office Publisher 2007 by using the Publisher merge tools. Use Business Contact Manager to keep track of the marketing materials that you send, the responses that you receive, and the costs associated with each outreach campaign.
Customize and reuse design elements and information
Office Publisher 2007 makes it really easy to create content one time and then reuse it in many different publications. Start with one of the professionally designed templates, and then add your business's colors, logo, personnel names, and contact information.
You can also customize a template's font scheme and other options before you apply the template to your publication.
Store and organize reusable content in the Content Library
Create and store content such as logos, lists of services, success stories, maps to a business location, testimonials, and pictures that can be inserted into publications later and reused for faster, professional-looking publications.
Reuse business information and branding
Create Business Information sets that can be easily inserted into publications or transferred from one publication to another. When you finish creating a business card and then create a mailing label, the business information is automatically added in the appropriate places.
Get reminders before reusable content is deleted
As you convert one type of publication to another, Publisher moves any content from the previous publication type that doesn't easily fit into the new publication type to the Extra Content task pane. When you try to close a publication with content in the Extra Content task pane, Publisher notifies you, so that you won't lose your work.
Save publications in PDF format or XPS format
You can save your publications as Portable Document Format (PDF) files and XML Paper Specification (XPS) files and share them as read-only publications. This makes it easy to share your publications with customers, colleagues, or family members who do not have Publisher installed on their computers.
When you save publications as high-quality PDF files or XPS files, you can print them on your own high-quality printer, post them in a viewable, fixed format for visitors to your Web site, or use the Pack and Go Wizard to take the files to a commercial printer in a format that the printer is sure to be able to professionally print.
Streamline printing
Office Publisher 2007 minimizes printing surprises. Not only does it support the PDF file format that commercial printers use for their preflight (pre-press) tasks, but Office Publisher 2007 also notifies you of possible design errors that might cause problems during the printing process. Office Publisher 2007 suggests how to fix the problem before you send the file to the printer.
Preview with WYSIWYG desktop printing
Print preview has been improved, so that what you see when you preview your publication is what you get when you print it. You can also select an option to show you how to insert paper when you are printing a two-sided (duplex) publication.
Fix pre-printing errors with the improved Pack and Go Wizard
When you are using the Pack and Go Wizard and you select the Take to a commercial printer option, a task pane shows any errors that may cause problems during the printing process.
You can also select whether you want high-quality printing (for desktop printing) or commercial press quality printing for the file that you are packing.
Create smaller files to take to a commercial printer with the Pack and Go Wizard
Send a single compressed file instead of four files (.pub, .exe, .txt, and .puz files) to a commercial printer. The improved Pack and Go Wizard, which is now in a task pane, makes the process even simpler and the file smaller.
You can save the publication as a .pdf file in addition to creating a compressed file that is even smaller than the .puz file. You can also create a .pub file at the same time.
Get perfect color matches with PANTONE®
The Colors dialog box now has a PANTONE® tab, so it is easy to get exactly the right color. Plus, when your publication is printed by a commercial printer, the colors will be the same colors that you selected.
Print larger banners
If your printer can accommodate banner-sized paper, you can print an entire banner without tiling individual pages.
Communicate more efficiently with mail or e-mail merge
Office Publisher 2007 helps you create marketing publications that are targeted to individuals selected from your client list.
Tailor your mail or e-mail publications so that they don't look as if they are part of a mass mailing. Your clients will appreciate the individualized attention, and you can track how your clients respond to the e-mail campaign.
Make a lasting impression with personalized e-mail and hyperlinks
Send personalized e-mail messages to select individuals from a list of clients, and add hyperlinks that are of interest to each individual.
For example, if your sporting goods store is sending a message to customers who are interested in soccer, you might want to target those customers who are interested in a particular team. In Office Publisher 2007, you can include a hyperlink to the team Web site in your messages.
If you have multiple e-mail accounts, you can also choose which account you use to send the e-mail messages.
Mail merge assistance
Mail merge has been simplified with step-by-step assistance. In three steps, you can successfully create mail merges.
E-mail assistance
Publisher notifies you when there are trade-offs that need to be made between the size of an e-mail message and the quality of the message's content. For example, if your message has many high-quality photos or it has bitmapped text, Publisher notifies you that the file size may be too large for some recipients' mailboxes.
Simplified list management
Manage and use client lists more powerfully and simply. Combine and edit customer lists from a variety of sources such as Microsoft Office Outlook 2007, Microsoft Office Excel 2007, Microsoft Office Access 2007, Office Publisher 2007, the Microsoft List Builder service, and Microsoft Office Outlook 2007 with Business Contact Manager. For example, if some of your sporting goods store's clients don't have e-mail addresses, you can filter your client list for clients who are interested in soccer, the specific soccer team, and have no e-mail addresses, and then you can mail a flyer to these clients.
You can add lists, filter and sort on criteria, revise the lists, create a special message for specific recipients, and create a new recipient list by merging the lists that you are using— all with one program.
After you create your combined list, you can keep a shortcut to the list and use the shortcut to update the data source lists that you used to create the recipient list.
Easily avoid spelling errors
The spelling checker has been made more consistent across the 2007 Microsoft Office system programs. Examples of this change include:
Several spelling checker options are now global. If you change one of these options in one Office program, that option is also changed for all the other Office programs. For more information, see Change the way spelling and grammar checking work.
In addition to sharing the same custom dictionaries, all programs can manage them using the same dialog box. For more information, see Use custom dictionaries to add words to the spelling checker.
The 2007 Microsoft Office system spelling checker includes the post-reform French dictionary. In Microsoft Office 2003, this was an add-in that had to be separately installed.
An exclusion dictionary is automatically created for a language the first time that language is used. Exclusion dictionaries let you force the spelling checker flag words you want to avoid using. They are handy for avoiding words that are obscene or that don't match your style guide. For more information, see Use exclusion dictionaries to specify a preferred spelling for a word.
Diagnose computer problems
Microsoft Office Diagnostics is a series of diagnostic tests that can help you to discover why your computer is crashing. The diagnostic tests can solve some problems directly and may identify ways that you can solve other problems. Microsoft Office Diagnostics replaces the following Microsoft Office 2003 features: Detect and Repair and Microsoft Office Application Recovery.

Plan Your Web Site

Your Web site is an extension of you, your business, and your business branding. Before you create your Web site, ask yourself these questions:
Who do I want to visit my site?
What do I want my site to do?
What look and tone will help convey my message to my audience?
How do I keep site visitors coming back?
Who do I want to visit my site?
The answer to this question depends on who your audience is: potential business clients, potential fund-raisers or volunteers for your organization, members of a professional society, or the parents and kids involved with the local swim team. You need to know who your audience is and focus on them.
What do I want my site to do?
Your Web site can provide the information that your audience finds important. Ask yourself what essential information your audience needs to know. For a nonprofit organization, this can be information about current events. For a mid-sized corporation, it can be the latest news about corporate tools and processes.
As you plan your site and the information that it will provide, consider which authoring tool is right for your needs. Publisher is an excellent authoring tool to quickly create, publish, and manage simple Web sites on the Web. If your Web site needs interactivity or database-driven content, so that visitors can respond in a Web log (blog) or purchase items with a credit card, Publisher may not be the best tool.
When you know what information your audience needs, you can do any of the following:
Use your Web site to your advantage
Give technical support to customers or workgroups.
Post a calendar of events for group members.
Offer a clearinghouse on consumer product information.
Create a personal home page for planning family events, sharing vacation photos, pursuing a hobby, or just having fun.
Post an electronic resume for prospective employers.
Provide products and services on the Web
Reach potential clients with information about services or products.
Introduce new products and services, and make special offers.
Sell merchandise directly through an electronic catalog.
Build corporate identity, brand awareness, and good public relations.
Publish the latest product or service information.
Publish your product literature and user guides.
Be the go-to Web site — information gathering, feedback, or interaction on the Web
Conduct research through surveys and questionnaires.
Create an educational forum for sharing the latest information in a given discipline.
Exchange information among members of clubs and across organizations.
Recruit participants for volunteer and fund-raising activities.
Develop a qualified list of client prospects for goods and services.
Help site visitors contact you
Provide ways for site visitors to contact you, so you can follow up on business opportunities:
Use postal mail, telephone, or fax.
Send e-mail messages.
Submit forms on your Web site that allow visitors to order products and give you credit card information.
What look and tone will help convey my message to my audience?
Do you want the tone of your Web site to be exciting, serious, or humorous?
This can be one of the trickiest balances to achieve. For example, what is funny to one person isn't necessarily funny to someone else. You need to know your visitors, write from their point of view, and authentically use the same language that they do. Also consider your branding. If your business branding represents authority and years of experience, irreverent humor won't be consistent with your branding.
Use you and your frequently so your visitors know that their needs come first.
Focus on the purpose of the Web site — whether it is selling widgets or disseminating information about the local swim team.
Get your main points across in the headings and subheadings.
Keep sentences and paragraphs short to reinforce scanning and readability.
Include white space to help readers stay on track while they read.
Refine your text so that it captures your visitors' attention, holds their interest, answers their questions, overcomes their objections, and compels them to action.
Finally, constant testing is important. Send different versions of marketing material — for example, flyers, direct mail material, and so on — to small, targeted subsets of your audience. Track the effectiveness of the different versions of the material and then further refine your message.
You also want to make sure that all potential customers can see, read, and enjoy your Web site the way that you designed it. Some people turn off graphics so they can see only text. Others have dial-up connections to the Internet, so graphics on a Web page increase the page download time.
How do I keep site visitors coming back?
Update the pages of your Web site frequently to keep it interesting.
Send newsletters that complement the material on your Web site, and include links to your Web site.
Provide Web-based incentives such as Web-only promotions or downloadable screen savers, or offer games or other downloads.
Send time-sensitive offers, such as discounts, gift certificates, or invitations to events or seminars.
Design your Web site so that visitors can personalize it and get exactly what they are looking for faster and in one place — your Web site.

Microsoft Office Publisher 2007 Tips and Tricks

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How to convert a trial version of a 2007 Office suite or program to a full retail perpetual license version

When your trial version of the Microsoft 2007 Office suite or program expires, you may have the option to convert the trial version to the full retail perpetual license version of the suite or program.
This article describes how to determine whether your trial version of the 2007 Office suite or program is eligible for conversion to the full retail perpetual license version. This article also describes how to make this conversion.
Step 1: Determine whether your trial version is convertible
The following trial versions of the 2007 Office suite or programs may be eligible for conversion to full retail perpetual license versions:
Microsoft Office Professional 2007 Trial
Microsoft Office Small Business 2007 Trial
Microsoft Office Standard 2007 Trial
Microsoft Office Home and Student 2007 Trial
Microsoft Office Groove 2007 Trial
Microsoft Office InfoPath 2007 Trial
Microsoft Office OneNote 2007 Trial
Microsoft Office Publisher 2007 Trial
Microsoft Office Project Standard 2007 Trial
Microsoft Office Visio 2007 Trial
Note Not all trial versions of the 2007 Office suite or programs can be converted to the full retail perpetual license version of the suite or program. A trial version of the 2007 Office suite or program that cannot be converted does not have a conversion option anywhere in the user interface.
If the trial version of the 2007 Office suite or program is not convertible, you must remove the trial version and then install the full retail perpetual license version.
Step 2: Purchase a perpetual license product key
When you decide to convert your trial version of the 2007 Office suite or program to a full retail perpetual license version, you must first purchase a perpetual license product key from Microsoft. Alternatively, you can purchase a full retail perpetual license version of the suite or program from Microsoft or from any authorized retail store.
Step 3: Use one of the conversion methods to convert the trial version to the full retail perpetual license version
There are three methods that you can use to convert your trial version of the 2007 Office suite or program to the full retail perpetual license version of that suite or program. These methods are as follows:
The pre-activation method. This method lets you use the Trial Activation Wizard dialog box to convert to the full retail perpetual license version of the 2007 Office suite or program. Use this method when you try to activate the suite or program.
The post-activation method. This method lets you convert to the full retail perpetual license version by using the Activation Wizard expiration reminders. Use this method after you activate the 2007 Office suite or program.
The Maintenance mode method.
The pre-activation method
When you are prompted to activate your trial version of the 2007 Office suite or program, click I do not want to activate my copy. Instead, I want to convert to the full version now, and then click Next. This action will take you through the conversion procedure that is described in step 4.
The post-activation method
After you activate the trial version of a suite or program, you can convert to the full retail perpetual license version when the Activation Wizard expiration reminders appear. In the Activation Wizard expiration reminder, click Convert to start the conversion to the full retail perpetual license version.
You can open the Activation Wizard expiration reminder whenever you want. To do this, follow these steps, as appropriate for your situation.
For the trial version of the 2007 Office programs that use the Ribbon interface, follow these steps:
Start the trial version of the 2007 Office program.
Click the Microsoft Office Button, and then click program_name Options.
Click the Resources tab, and then click Activate.
For the trial version of the 2007 Office programs that do not use the Ribbon interface, follow these steps:
Start the trial version of the 2007 Office program.
Click Help, and then click Activate Product.
The Maintenance mode method
Insert a CD for the trial version of the 2007 Office suite or program in the CD or DVD drive. The CD Explorer window appears.
Double-click Setup. This procedure starts the Setup program of the trial version of the suite or program in Maintenance mode.
Click Convert License, and then click Next.
Note You can also reach Maintenance mode by using the Add or Remove Programs feature in Control Panel.
Step 4: Activate the product key
After you convert the trial version of the 2007 Office suite or program to a full retail perpetual license version, complete the conversion process by activating the product key. To do this, follow these steps:
In the Trial Activation Wizard dialog box, click Enter Product Key.
Type your 25-character product key in the five Product Key boxes.
Click Continue.
Click to select the I accept the terms in the License Agreement check box, and then click Install.
The trial version of the 2007 Office suite or program will now be updated to the full retail perpetual license version.
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Prepare, publish, and maintain your Publisher Web site

After you plan and create a Web publication in Microsoft Office Publisher 2007, you can publish it to the Web, a network server, or a shared folder on your own computer. Whatever the destination, Publisher creates filtered HTML files from the Web publication. You can open and read these HTML files in any Web browser, such as Windows Internet Explorer.
This article covers the procedures for creating and publishing your Web publication as HTML files and for updating your Web site by editing the Web publication and republishing it.
Prepare your Web site
Publish your Web site
Maintain your Web site
Prepare your Web site
Your Web site is an extension of you, your business, and your business branding. Before you create your Web site, plan it. For help with doing so, see the article Plan your Web site.
What is the best tool?
As you plan your site and the information that it will provide, consider which authoring tool is right for your needs. Office Publisher 2007 is an excellent authoring tool to use when you want to quickly create, publish, and manage simple, static Web sites that match your business brand and that require revisions of only text and graphics. Office Publisher 2007 is not the appropriate tool in the following cases:
If your Web site needs interactivity or database-driven content, so that visitors can respond in a Web log (blog) or purchase items in a shopping cart
If your Web site requires data validation, such as for verifying credit card numbers
If you expect to later alter the raw HTML code in an HTML editor after you create your Web site in Office Publisher 2007, which combines HTML, XML, and VML code to produce Web sites
For basic Web hosting and online site authoring, Microsoft Office Live may be the right tool for you. For information, go to the Microsoft Office Live Web site.
For interactive Web sites, the Microsoft Expression Web provides tools for producing data-rich, standards-based Web sites. For information, go to the Microsoft Expression Web site.
Create your Web site
You can create a new Web publication in Office Publisher 2007. If you want to work on an existing Web site for which you have no Web publication, you can copy and paste content from the published Web pages into a new Web publication, which recreates the Web site as a Web publication, or you can use an HTML editing tool.
On the File menu, click New.
In the Publication Types list, click Web Sites.
Do one of the following:
To create a custom Web site that is based on your site goals, make sure that Use Easy Web Wizard, in the Options task pane, is selected, and then click the design that you want.
To create a Web site from scratch, under Web Sites, click Blank Sizes, and then click the size that you want.
Click Create.
If you chose to use the Easy Web Wizard, select the options that you want in the Easy Web Site Builder dialog box, and then click OK.
Add content to your publication, and make any changes that you want.
Check your Web publication
Before you publish your Web site, check to make sure that the site will work as you expect and that you have addressed all possible issues that may arise.
You can look for problems by using the Design Checker and previewing your site.
Use the Design Checker to find and fix problems
The Design Checker is a powerful tool for finding potential problems. Many of its checks are for basic formatting issues. However, some checks are specifically for issues that may affect Web publications. To run the Design Checker, do the following:
On the Tools menu, click Design Checker.
In the Design Checker task pane, select the Run general design checks and Run web site checks check boxes.
Note Make sure that the Run commercial printing checks check box is not selected.
In the Design Checker task pane, under Select an item to fix, click the arrow next to the item that you want to fix, and then do one of the following:
Click Automatic fix to automatically fix the problem with the item.
The automatic fix will vary, depending on the problem. In most cases, no automatic fix is available.
Click Go to this Item to go to the page where the selected problem item is located.
You can then correct the problem by making any necessary changes.
Click Explain to open a Help topic that more fully explains the problem and offers suggestions about how to fix it.
Click Never Run this Check Again to turn off the check.
Clicking this option affects all instances of the problem.
Preview your Web site
On the File menu, click Web Page Preview.
Your Web site will preview in your default browser. Check the preview for the following:
The site opens and all pages are accessible.
All hyperlinks work as expected.
Navigation controls work as expected.
No elements are missing.
Any background sounds play as expected.
Find a Web hosting service
Before you can publish your Web site on the Web, you need to subscribe to a Web hosting service that is provided by an Internet service provider (ISP). This service will provide you with Internet access, storage space on a Web server, and a Uniform Resource Locator (URL) so people can access your Web site. Before you publish your Web site, contact your ISP or system administrator to get the information that you need and the URL of the Web site or the address of the FTP site where you can save files.
Several ISPs are probably available in your area. Make sure that the ISP that you subscribe to offers the kind of support that you want. If you have little experience in publishing to the Web, you may want an ISP that can help you through any potential issues.
Publish your Web site
After you check and preview your Web publication and subscribe to a Web hosting service, you are ready to publish your Web site.
You can publish a Web site to a Web server, a network server, a File Transfer Protocol (FTP) server, or a folder on your own computer.
Publishing your site to a location on your computer can serve several purposes:
You can use the published files to test your Web site before you make the files available on the Web.
You can use an FTP utility to publish the files to the Web by uploading them from the file location on your computer.
You keep a local copy of the HTML files as well as the Web publication.
Your ISP can provide you with information that will help you decide the publishing method that is best for you.
Whether you publish to the Web or to your computer, Office Publisher 2007 assembles all the related files that it creates in a single folder. The files that Office Publisher 2007 creates include the other HTML pages that make up your site, GIF and JPEG graphics that you use on your pages, and any files for embedded sounds.
You can set up Office Publisher 2007 to organize these files in the folder where you publish your Web site in one of two ways. By default, Office Publisher 2007 creates a single home page and a subfolder that contains all the supporting files that are needed for your Web site. Or you can organize the home page with all the supporting files for your Web site in a single folder.
When you publish a publication to the Web, Office Publisher 2007 creates filtered HTML files, which propagate to the Web more quickly than unfiltered HTML files. Because the filtered HTML files that Office Publisher 2007 creates contain no Microsoft Office–specific tags, you can't open the HTML files in Office Publisher 2007 and edit them. You must make changes to your Web site in the Web publication and then republish the site to the Web.
Publish a Web site to a location on the Internet or a network
Before following this procedure, contact your ISP or system administrator to get the information that you need to publish and the URL of the Web site where you can save files.
On the File menu, click Publish to the Web.
In the Publish to the Web dialog box, in the File name box, type the URL of the Web or network server where you want to save your Web site. For example, type http://www.northwindtraders.com.
Click Save.
If prompted, type your user name and password, and then click OK.
The directory that is associated with your URL will appear in the Publish to the Web dialog box.
Double-click the folder where you want to save your Web site.
In the File name box, select index as the default name for your home page, and then click Save.
Note Index.htm is the default selection. Selecting index as the name of your home page makes it easier to access and prevents users from viewing a list of the files that make up your Web site.
When prompted, click OK.
Publish a Web site by using FTP
Before following this procedure, contact your ISP or system administrator to get the information that you need to publish to an FTP site. You also have to create an FTP site in FTP Locations.
On the File menu, click Publish to the Web.
In the Save in list, click FTP Locations.
In the list of FTP sites, double-click the site that you want, and then double-click the folder where you want to publish your Web site.
Note If your ISP requires you to use a specific program to upload your Web site, or if you are publishing your Web site to a corporate intranet, you may need to save a version of your Web site in a specific HTML file format and follow a different procedure to publish your Web site. Ask your ISP or your system administrator for information about how to save and publish your Web site.
Publish a Web site to a folder on your computer
On the File menu, click Publish to the Web.
In the Address bar, click the drive or folder where you want to publish your Web site, such as your Documents folder.
In the File name box, select index as the default name for your home page, and then click Save.
Note Index.htm is the default selection. Selecting index as the name of your home page makes it easier to access and prevents users from viewing a list of the files that make up your Web site.
Maintain your Web site
After you publish your Web site, you can update it as needed to reflect new information. However, you cannot open the filtered HTML files in Publisher. You must open the original Web publication, make the changes that you want, and then republish your site to the Web.
Note You should not try to update the Filtered HTML files by using a text editor, such as Microsoft Notepad or Microsoft WordPad. Even though it is possible to do this, Publisher-generated HTML is very complex, and you will probably find it hard to edit it by hand. For best results, always update your Publisher Web site by using the Web publication and then republish it to the Web.
Publish only what has changed
In Office Publisher 2007, you can publish updates to a previously published Web site quickly by using incremental publish to the Web, which publishes only those pages that you have updated. If you plan to update your Web site often, or if your Web site is large and complex, incremental publish to the Web can speed up the task of updating your Web site.
If you make changes to your Web site directly on a Web server outside of Office Publisher 2007, however, turning on incremental publish to the Web may prevent you from publishing subsequent updates to your Web site by using the Publish to the Web command. If you plan to manage your Web site files directly on the Web server (such as through a separate FTP program), you should turn off incremental publish to the Web.
Note Incremental publish to the Web is turned on by default in Publisher.
Turn incremental publish to the Web on or off
On the Tools menu, click Options, and then click the Web tab.
Under Saving, do one of the following:
To turn off incremental publish to the Web, clear the Enable incremental publish to the Web check box.
To turn on incremental publish to the Web, select the Enable incremental publish to the Web check box.
Publish changes to your Web site
Publishing updates to a Web site is slightly different from publishing a Web site for the first time. After you publish a Web site to a location on the Web or a network, a shortcut to the Web server or network server appears in My Network Places.
On the File menu, click Publish to the Web.
In the Publish to the Web dialog box, in the navigation pane, click Computer.
In the file list, double-click the shortcut to the folder on the Web server or network server where you published your Web site.
Double-click the folder where you want to save the file.
In the File name box, type the name of the file you are updating, and then click Save.
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Microsoft Office Publisher 2007 Tips and Tricks

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Convert print publications to PDF, XPS, or Word files to publish to the Web

To save your publication in PDF format
Use this option if you want to save your publication in a format that is common, can be easily shared, and is a format that many commercial printers use.
In Publisher, open the publication that you want others to view.
On the File menu, click Publish as PDF or XPS.
In the Save as type list in the Publish as PDF or XPS dialog box, click PDF, and then click Save.
Your publication is saved by default as publication name.pdf in the My Documents folder on your computer. Clicking Change, and then click Standard or Minimum size in the Publish Options dialog box. These settings are designed for online viewing.
To save your publication in XPS format
Use this option if you want to save your publication with even greater compression than PDF format while remaining a high quality printable file perfect for desktop printing.
In Publisher, open the publication that you want others to view.
On the File menu, click Publish as PDF or XPS.
In the Save as type list in the Publish as PDF or XPS dialog box, click XPS, and then click Save.
Your publication is saved by default as publication name.xps in the My Documents folder on your computer. The publication will be optimized for High quality printing but you could change to a lower setting by clicking Change.
To save your publication in Word format
Use this option to save your publication in one of the file formats that Word generates.
In Publisher, open the publication that you want others to view.
On the File menu, click Save As.
In the Save as type list in the Save As dialog box, click Rich Text Format or Word 97-2003 & 6.0/95 - RTF, and then click Save.
Your publication is saved by default as publication name.rtf (for Rich Text Format) or .doc (for Word 97-2003 & 6.0/95 - RTF) in the My Documents folder on your computer.

Before you publish your Publisher files to the Web, you should convert them to PDF, XPS, or Word files.

Saving your Publisher file as a Rich Text Format or a Word 97-2003 & 6.0/95 - RTF file will delete all the pictures from your saved file. Your pictures will remain in the Publisher file.

You can also save a file as a PDF file or as an XPS file by using the Save As dialog box.

Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

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Avoid placing objects on master pages in your Web publication. Objects that are placed on Office Publisher 2007 master pages do not display correctly when they are viewed in some Web browsers.

Microsoft Office Publisher 2007 Tips and Tricks

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How do I control where Office Publisher 2007 organizes the Web site files it publishes?
On the Tools menu, click Options, click the Web tab, and then do one of the following:
To separate the home page from the supporting files, select the Organize supporting files in a folder check box.
To group the home page and all the supporting files in the same folder, clear the Organize supporting files in a folder check box.

Microsoft Office Publisher 2007 Tips and Tricks

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Microsoft Office Publisher 2007 Tips and Tricks

How to create an FTP site in FTP Locations
On the File menu, click Publish to the Web.
In the Publish to the Web dialog box, click Tools, and then click Map Network Drive.
In the Map Network Drive dialog box, do the following:
In the Drive list, click a drive letter. You can choose any available letter.
To connect every time that you log on to your computer, select the Reconnect at logon check box.
Click Connect to a Web site that you can use to store your documents and pictures.
In the Add Network Location Wizard, click Next, click Choose a custom network location, and then click Next.
In the Internet or network address box, type the address of the FTP site (for example, type ftp://ftp.microsoft.com), and then click Next. Note If you cannot connect to a network drive or folder, the computer might be turned off or you might not have the correct permissions. If you can't connect, contact your network administrator or ISP.
If you do not want to log on anonymously, clear the Log on anonymously check box, type a user name in the User name box, and then click Next.
Type a name for this network location, and then click Next.
Click Finish.

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Before you can accept credit cards over the Web, you must do the following:
Decide which credit cards to accept.
Open a merchant account with a financial institution (you may be charged an application fee).
Purchase the appropriate software (in some cases, you may also need hardware).
Purchase software or a subscribe to a service to verify the credit card data.
Search the Web or your local library for resources. If you need this type of Web site, Publisher may not be the best authoring tool for you.

ADatum Corporation

5678 Fifth Avenue
Boston, MA 59801

Phone: (745) 555-0122
Fax: (745) 555-0123

Type address here or use Mail Merge (under Tools) to automatically address this publication to multiple recipients.

Your data is our business!

We’re on the Web!
www.adatum.com

Troubleshooting Tip

I Can’t Find My Publisher Templates!
Symptoms
Templates that you create are showing up neither in the Recent Publications list nor in the My Templates catalog.
Cause
Only publications, and not templates, are usually displayed in the Recent Publications list. The My Templates catalog shows templates that are saved to the default template location. If your templates are not listed in My Templates, they may not currently be saved in the default location.
Resolution
If a template has been saved to a location other than the default location, open the template and save it to the default location, or move or copy the template to the default location.
After the template is available at the default location, you can quickly open it by clicking New on the File menu, and then clicking My Templates.

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